The Team Trip Starter Kit
Get your free sheet now. Organise your group before you book.
What you type stays on this device. Nothing is sent to us until you choose to send it.
Prefer paper? Download the printable PDF.
Two free extras are inside:
Visa Links Vault: official visa, safety and health pages for 50 destinations, in one place.
Destination Run Sheet: one page your whole group can follow, from departure to return.
Where are you at with your group trip?
Pick one. You get the right checklist for where you are.
Traveller details
One card per traveller. Fill it in once and keep everyone's details in one place.
See an example card
Name as on passport: Jordan Marie Smith. Preferred name: Jordan. Passport country: Australia. Passport expiry: 14 Aug 2030. Mobile: 0400 000 000. Emergency contact: Sam Smith, 0411 111 111. Dietary or access needs: vegetarian. Departing from: Melbourne.
Please do not enter passport numbers or birth dates here. We collect those securely when you book.
Team trip run sheet
One page for the whole trip. Anyone on the team should be able to read it and know what happens next.
Trip overview
Name the trip, the place and the dates.
Visas and documents
Check what each traveller needs before you book anything. Rules depend on the passport, the destination and the reason for travel.
Official sources only
Many search results for visas are paid middlemen. Use the government page for the country you are visiting.
- Smartraveller destination advice (Australian Government), including entry requirements for each country.
- Australian Passport Office, for renewing or replacing a passport.
Before you apply
- Check each traveller's passport expiry. Many countries ask for 6 months or more left after you return.
- Check for blank pages and the exact name on each passport.
- Note who applies for what, and by when, on the run sheet.
- Rules change. Always confirm on the official site before you apply or pay.
Find your destination
Each country lists its official entry rules, the Australian Government safety advice, and where to check health and vaccinations.
No match. Not listed yet? Search the country on Smartraveller, or send us the trip and we'll check it for you.
Health and vaccinations
See a doctor or travel clinic 6 to 8 weeks before you leave. What you need depends on where you go, what you'll be doing and each traveller's health.
Send us the trip
Send us your next trip. If we can't beat your price or your inclusions, you won't hear from us again.
We plan and book your flights, stays, transfers and insurance through one point of contact. Free to quote. We'll send a side-by-side quote within 48 hours, subject to availability.
DM the word ESCAPE to @sovereignescapes1 on Instagram and we will start from there.
This fills in by itself from what you have entered. Tap Copy and send us your trip, then paste it into a DM or an email.